EARLY WARNING SYSTEM SURVEY COUNTRY: TURKS & CACOS ISLANDS Please complete one form for each Hazard I INFORMATION ON THE HAZARD 1. The Hazard HURRICANE 2. Summary of events triggered by the hazard WIND DAMAGE, STORM SURGES, FLOODING OF FLAT AREAS 3. Historical events of significance. HURRICANES DONNA-1960, KATE-1985, LUIS AND MARYLIN-1995 4. Description of the region and the population under hazard and of the existing vulnerabilities b. Degree of exposure of population to hazards (High/Medium/Low) HIGH a. Number of communities affected by the hazards (Approximate #) 50 c. Number of persons exposed (#) 56,000 c. Percentage of people exposed to hazard, etc).(%) 90% 5. Is there adequate public awareness about the hazard? (Y/N) NO 6. Attitude towards freedom of hazard information: (Very good/Good/Poor/None) GOOD II TECHNICAL ASPECTS OF THE EARLY WARNING SYSTEM 1. Type of system employed to monitor the hazard: SATELLITE (INTERNET) MONITORING, WIND VANES, RAIN GAUGES, HUMAN REPORTING, CABLE CHANNELS, MIXTURE 2. Year in which system became operational. 1991 - 2003 (GRADUAL DEVELOPMENT) 3. Time employed for the design and implementation of the system. 12 YRS 4. Geographic coverage of EWS. ALL ISLANDS 5. Arrangements made for remote areas? (Y/N) NOT GOOD 6. Routine operation of the EWS: a. Members of the community; (Position) b. Personnel from: 1) National; (Position) MET OFFICE, MEDIA HOUSES 2) Regional; (Position) 3) Local government agency; (Position) DISTRICT COMMISSIONERS 4) Research center; (Name) NONE 5) Consulting firm; (Y/N) NO 6) NGO; (Name) 7) Other (Name) 8) Mixed; (Y/N) YES 7. Type of instrumentation used a. to monitor the hazard; ANEMOMETERS, SATELLITE TVRO, COMPUTERS-INTERNET, RAIN GAUGES, 2 WAY RADIOS, b. to process information gathered; COMPUTERS c. to transfer it. BROADCAST RADIO AND TV, BULL HORNS, FAX, HF/VHF/UHF RADIO, EMAIL, TELEPHONES, CELL PHONES 8. Mechanisms used to forecast the events: a. Procedures? (Y/N) YES Page 1 of 3 b. Are procedures documented in a national plan? (Y/N) YES c. Are procedures backed by legal authority? (Y/N) YES d. Who carries out this task? 1) Members of the community? (Y/N) NO 2) Personnel from technical institutions? (Y/N) YES - MET OFFICE 3) Other (Name) 4) Automatic? (Y/N) NO 5) Mixed? (Y/N) YES 6) Other (Name) 9. Is warning adequately published in public broadcast media? (Y/N) NO 10. Are forecast and media agencies fully integrated? (Y/N) NO 11. Is there redundancy and backup for the EW system? (Y/N) NO 12. Is lifeline equipment (eg standby power) adequate? (Y/N) NO 13. Is there adequate provision for maintenance of the EWS? (Y/N) NO 14. Technical support used for the Design, Implementation, Development of the EWS: a. International (Name) CDERA b. National (Name) MET OFFICE, REGIONAL CONSULTANTS c. Technical (Name) HAM OPERATORS d. Scientific (Name) REGIONAL CONSULTANTS e. Academic (Name) f. Consulting firm (Name) g. Civil defense agency (Name) FIRE SERVICE, POLICE h. NGO (Name) RED CROSS i. Other (Name) NEWS MEDIA (CABLE OPERATORS, PRINT, TV, RADIO) III INSTITUTIONAL AND FINANCIAL ASPECTS OF THE EWS. 1. Is there a legal framework for the EWS? (Y/N) YES 2. Institution(s) in charge of design and implementation (Name) MET OFFICE 3. Institution (s) which participate routinely in monitoring the hazard (Name) MET OFFICE 4. Is there adequate public awareness of the EWS? (Y/N) YES 5. Is there parity between forecasting and warning? (Y/N) YES 6. Is there provision for nightime warning and response? (Y/N) YES 7. Type of resources required for the implementation, routine operation, and maintenance of the EWS: a. Technical personnel METEOROLOGISTS, HYDROLOGISTS, TELECOMMUNICATIONS ENGINEERS, COMPUTER PROGRAMMERS, OPERATORS AND TECHNICIANS, RADIO OPERATORS, MEDIA PERSONNEL b. Equipment: COMPUTERS, RADIOS, CELL PHONES, SATELLITE PHONES, SIRENS, BULL HORNS, WEATHER RADAR, AM TRANSMITTERS, FIXED FREQUENCY RECEIVERS GIS SYSTEMS, SMS READY CELL SYSTEMS, INTERNET ACCESS, COUNTRY-WIDE MEDIA (RADIO & TV) COVERAGE, c. Logistical support (transportation for example) 4WD PICKUPS AND BOATS WITH MAINTENANCE PACKAGES d. Monetary resources ADEQUATE GOVERNMENT REVENUES, e. Other (Name) COMMUNITY PERSONNEL FOR A VARIETY OF MANUAL OPERATIONS 8. Origin of resources required to implement, operate, and provide maintenance to the EWS: a. Community (Y/N) NO b. National (Name) GOVERNMENT MINISTRY, UK GOVERNMENT c. Regional (Name) CDERA, CDB, UWI d. Local institutions (Name) GOVERNMENT MINISTRY e. International agencies (Name) UNDP, OCHA, ECHO, DFID, USAID, CIDA, f. Donors (Name) g. NGOs (Name) RED CROSS Page 2 of 3 h. Mixed (Y/N) YES 9. Inter agency and Inter personal relations between emergency agencies and personnel: (Very good/Good/Poor/None) GOOD IV MECHANISMS TO ISSUE A WARNING AND AN ALERT 1. Who is warned or alerted by those who monitor the hazard? a. Community (Y/N) YES b. Local (Name) FIRST RESPONDERS AND COMMUNITIES VIA MASS MEDIA c. Regional (Name) CDERA d. National Government (Name) GOVERNOR, CHIEF MINISTER, MINISTRIES, RESPONSE AGENCIES 2. Which means are employed to warn the people and the various agencies or institutions? TELEPHONE, FAX, EMAIL, PUBLIC MEDIA, 3. Who is in charge of declaring the state of alert: a. The Community (Y/N) NO b. Technical personnel who monitor the hazard (Y/N) NO c. Local (Name) d. Regional (Name) e. National level government (Name) DIRECTOR OF DISASTER MANAGEMENT f. National civil protection agency (Y/N) NO 4. Type of public alert employed: Siren / Bells / Public Radio / TV / Flags / Whistles / Megaphones / Email / Fixed Frequency Radio / Fax / Cell Phone / Community Members Cascade / Multiple options 5. Who is in charge of operating the alert mechanisms/equipment and orders the activation of alerts? DIRECTOR OF DISASTER MANAGEMENT 6. Official policies, norms, and procedures in place to issue warnings and alerts (if any) YES - NATIONAL DISASTER PLAN 7. Local government participation: YES 8. Is the content of the alert message adequate? (Y/N) YES 9. Is there verification that the information is correct and acted on? (Y/N) YES a. Type of municipal organization (Name Type) DISTRICT COORDINATORS b. Resources provided. AS SPECIFIED ABOVE 10. Community participation: a. Type of organization (Name Type) COMMUNITY ASSOCIATIONS, NGO'S, CHURCHES, ETC b. Participants (Name Organizations) RED CROSS, ADRA, ST JOHNS AMBULANCE, ETC c. Relation with the local government. (Very good/Good/Poor/None) GOOD 11. Special arrangements for social groups with limited resources and special needs? (Y/N) YES V ANALYSIS OF EWS 1. Comments regarding successful and unsuccessful results during the operation of the EWS. INADEQUATE RADIO AND MEDIA COVERAGE THROUGHOUT ISLANDS HAVE LED TO INADEQUATE DISSEMINATION OF WARNIINGS 2. Strengths and weaknesses of the EWS. STRENGTHS: UNOFFICIAL DECENTRALIZATION AND COMMUNITY INVOLVEMENT, VARIETY OF WARNING METHODS ALLOWS REDUNDANCY WEAKNESSES: POOR PUBLIC RADIO COVERAGE 3. Lessons learned, benefits of the EWS. MULTI ISLAND STATE NEEDS TO INVOLVE COMMUNITIES AND DECENTRALIZE EWS BUT WITH GOOD COMMUNICATIONS, PUBLIC EDUCATION AND AWARENESS PROGRAMMES, 4. Added value gathered from the EWS (benefits not initially conceived during the planning stages, which emerged during standard operation of the system). INCREASED COMMUNITY COHESION DURING EMERGENCIES Page 3 of 3 ANNEX: MAP OF THE REGION WHERE EWS IS OPERATED. <*> Documento doctmp01 Thompson, Stacey. Early Warning System Survey : Turks & Cacos Islands : Hurricane. s.l : s.n, 2003. 3p. Presentado en: Hemisferic Consultation on Early Warning : Integrating Early Warning into Public Policy; Antigua, 3-5 June 2003. SISTEMAS DE ALERTA TEMPRANA / ALERTA TEMPRANA / HURACANES / REGION DEL CARIBE / PREVENCION Y MITIGACION / DESASTRES NATURALES / MONITOREO xgestiónx xgestionx xlocalx xriesgox <*>